CREDIT CARD AUTHORIZATION FORM
LETTER of AUTHORIZATION to CHARGE CREDIT CARD
Bill Fox All-Inclusive Vacations Sales Agent:________________________________________
Cancellation Waiver (Trip Cancellation Insurance) has been offered. This insurance is an ADDITIONAL COST and if accepted will be added to your package.
Please Initial __________Accepted OR __________Declined
A deposit of $250.00 per person is required when reservations are finalized.
50 days from the date of departure, payment in full is required.
Price Quoted Per Person (not including Insurance):__________________________________
Total Price of Vacation (cost for both people plus insurance, if accepted):_____________________________
I Authorize BILL FOX ALL-INCLUSIVE VACATIONS to charge the DEPOSIT or FULL (please circle one) payment of my (our) vacation package in the amount of
$_________________ to my Credit Card.
__________Initial here if you would like Bill Fox All-Inclusive Vacations to automatically charge the same credit card for final payment, 50 days prior to departure.
If you choose not to accept this option, you will need to make your final payment by the due date given to you on your confirmation invoice.
Cardholder’s Signature:_______________________________ Date:______/______/_____
Arrival Date:_________________________ Number of Nights:_______
Resort:__________________________________________________________________
Room Category:___________________________________________________________
Air City (if applicable): ______________________________________________________
Airline: __________________________________________________________________
Special Occasion:__________________________________________________________
Credit Card Type: ____MasterCard ____ Visa ____ American Express ____ Discover
Card Number______________________________________________________________
Expiration Date_____________________
3 Digit Code from Signature Panel________________
4 Digits if American Express (on front of card) ______________________
Cardholder’s Name as it appears on card: ___________________________________________________________________________
Cardholder’s Billing Address:
____________________________________________________________________________
City:__________________________________________________________ State:________
Zip:_______________________
Home Telephone:________________________________________
Work Phone or Cell Phone:_________________________________
PASSENGER’S LEGAL NAMES (first & last only)
1. _________________________________________________________________________
2. _________________________________________________________________________
3. _________________________________________________________________________
4. _________________________________________________________________________
5. _________________________________________________________________________
6. _________________________________________________________________________
This form must be faxed along with a terms & conditions form before we can finalize your reservation. Thank You!
TERMS and CONDITIONS
*Please Print*
The terms and conditions set forth herein are the sole contract between Bill Fox All-Inclusive Vacations (hereinafter referred to as BFAIV), located at 21999 Van Buren St.,Suite 6, Grand Terrace, CA 92313, and the tour participant(s). Payments for air passage and/or tour programs are accepted by BFAIV only with the understanding that the participant(s) has been made aware of, and agrees to, all conditions of this contract prior to sending BFAIV such payments.
CHANGES and CANCELLATIONS
It is strongly recommended that you purchase Pre-Travel Cancellation Insurance at the time of deposit for your travel package. If you choose to decline coverage, we must have your initials on the Credit Card Authorization Form declining coverage.
The following penalties will apply to all changes or cancellations:
$50 per person for cancellations OR changes made 50 days or more prior to departure date. $250 per person for cancelations OR changes made 35-49 days prior to departure. 30% of the total vacation price for cancellations made 15-34 days prior to departure. 50% of the total vacation price for cancellations made 4-14 days prior to departure. Finally, there will be no refund at all if changes or cancellations are made 1-3 days prior to departure. Once your travel has begun, there will be no refund for any unused or partially used services, including hotels, tour companies, or airlines services.
Documentation
Travel to the Caribbean and Mexico requires that U.S. citizens carry proof of citizenship. A current and valid passport is MANDANTORY. It is the sole responsibility of each passenger to research and obtain any needed documentation for his or her foreign destination trip. Passengers denied boarding because of improper documentation will receive no refund.
Bill Fox All-Inclusive Vacations Pre-Travel Insurance and Waiver Program
Your Caribbean or Mexico vacation should be worry-free. However, we understand that sometimes it is necessary to cancel your vacation. We are pleased to offer a low-cost Pre-Travel insurance program that offers you financial protection.
Pre-Travel Insurance: Covers your deposits or full payments to All-Inclusive Vacations if you must cancel your package prior to travel because of an illness, injury, or death of yourself, an immediate family member (see below) or a traveling companion. Documentation from a medical doctor will be required for proof of illness or injury. Pre-existing conditions excluded. One business day (24 hours not including Saturday & Sunday) notice must be given in writing (FAX is acceptable) in order to qualify for cancellation. Family Member = Father, Mother, Brother, Sister, Son, Daughter, Grandfather & Grandmother. No other family members will qualify for this Pre-Travel Insurance.
Final payment is due in our office no later than 50 days prior to departure. A $25 per person late fee will be assessed if final payment is not received by this date. If we have not received final payment at 40 days prior to travel, your vacation package will automatically be cancelled and there will be no refund of your deposit.
I have read and agree to all of the terms and conditions above.
Reservations will not be processed without a signed form faxed to:
909.824.8090
Name (signed):_______________________________ Date:_______________________
Bill Fox All-Inclusive Vacations
21999 Van Buren St., Suite 6 * Grand Terrace, CA 92313
Shipping Address
*Please Print*
Your documents will be sent to you approximately 21 days prior to your departure. Please fill out this form completely and return it to Bill Fox All-Inclusive Vacations to insure your documents are properly delivered. If documents are sent back to Bill Fox All-Inclusive Vacations as undeliverable to the address you submitted, a $25 document charge will be assessed for redelivery.
COMPANY (if applicable): __________________________________________________________________________
STREET ADDRESS: __________________________________________________________________________
CITY:______________________________________________________________________
STATE:_______________________________________ZIP CODE: ____________________
ATTENTION TO: _____________________________________________________________________
PHONE NUMBER: ___________________________________________________________________
E-MAIL ADDRESS:___________________________________________________________________
Bill Fox All-Inclusive Vacations
21999 Van Buren St., Suite 6 * Grand Terrace, CA 92313
Phone: (909) 824-8825
Fax: 909.824.8090
